Senior Contracts Administrator

Permanent | Central Toronto Roselawn, ONTARIO | 3 months
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Job Summary


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Job Description

Organization Overview  
Aecon Group Inc. is Canada’s largest, publicly traded construction and infrastructure development company. Aecon and its subsidiaries provide services to private and public sector clients throughout Canada and on a selected basis internationally.
Divisional Overview
Aecon Energy offers a suite of unparalleled services to some of Canada’s largest energy suppliers, providing best-in-class solutions to the oil and gas, nuclear, co-generation, and renewable sectors.
Business Unit Overview Aecon Utilities is Ontario's premier utility contractor, averaging more than 1000 skilled trades people, project managers and clerical staff. Our respected personnel are well equipped with more than 1500 major pieces of equipment, including one of the largest directional drilling fleets in Ontario.
Division Energy
Business Unit Utilities
Province/State Ontario [ON]
City Toronto
Title Senior Contracts Administrator
Position Overview
Reporting to the Vice President, Estimating and PMO, the Contracts Manager will support our Estimating and Project Management teams, and will be responsible for ensuring that key legal documents supporting construction activities are compliant and consistent with Aecon’s commercial Risk Management Policies, and are optimal and practical to each project opportunity.  
Key Responsibilities

  • Formalize, document, and maintain Departmental / Divisional best practices and processes.
  • Incorporate / comply with Aecon’s risk management policies and procedures.
  • Provide comprehensive review of key legal documents during the bid stage.
  • Compile logs of all key commercial risk items and any variances to Aecon’s risk and financial policies and preferences.
  • Propose alternate contract language where required.
  • Collaborate with Estimating, PMO, Operations, Finance, Legal, Treasury, Taxation, Senior Management as appropriate.
  • Generate associated qualifiers and exceptions to support the tender period RFI process and bid submissions.
  • Assist in the coordination of post submission RFI’s related to commercial risk items.
  • Coordinate the execution of key legal documents.
  • Coordinate internal and external distribution as applicable.
  • Maintain all key document control and electronic filing.
  • Facilitate the development of internal and external Joint-venture agreements as required.
  • Facilitate the review, approval and execution of Non-Disclosure Agreements (NDA’s), Memorandums of Understanding (MOU’s) and Letters of Intent (LOI’s).
  • Liaise with Estimating Coordination re key Subcontractor Agreements as required.
  • Participate in Project Handover and Project Kick-off meetings as appropriate.
  • Perform all duties in compliance with Aecon’s current Project Management processes, templates, checklists and tools.
  • Support the development of project Contract Management Plans as appropriate.
  • Support the administration of Contract Amendments affecting relevant Term and Conditions.
  • Provide input into project Risk Register development as applicable.
  • Continuing education with respect to construction law.
  • Ensure adherence to appropriate Limits of Authority protocol.   
Required Knowledge & Skills
  • Minimum of 7 years experience in Contract Administration
  • Engineering or Business Degree (or equivalent combinations of training)
  • Professional Engineer designation (P.Eng.) an asset
  • Strong construction knowledge
  • Strong business acumen
  • Ability to work independently with minimal supervision
  • Prior Operational experience an asset.
  • Thorough knowledge of contract language / Terms and Conditions / Bonding etc.
  • Self motivated with excellent organizational skills.
  • Strong computer skills (MS Word including “blackline” functionality, MS Excel)
  • Strong communication skills – oral and written are essential.
  • Ability to work accurately and effectively under pressure.
  • Adaptable to flexible work schedule when required to meet deadlines.
  • Ability to work with others as a team.
Employment Status Permanent
Date Req Created 4/16/2018
Job ID 4910-1
Compensation & Benefits Overview Aecon offers the opportunity to work on challenging, high profile projects and provides competitive compensation and benefits.
Equity Statement Aecon is an equal opportunity employer.
Accessibility Aecon accommodates. Upon request, Aecon accommodates candidates with disabilities throughout the hiring process.

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