Project Administrator

Contract | Greater Sudbury Garson, ONTARIO | 7 months
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Job Summary

Aecon Group

Job Description

Organization Overview  
Aecon Group Inc. is Canada’s largest, publicly traded construction and infrastructure development company. Aecon and its subsidiaries provide services to private and public sector clients throughout Canada and on a selected basis internationally.
Divisional Overview
Aecon Energy offers a suite of unparalleled services to some of Canada’s largest energy suppliers, providing best-in-class solutions to the oil and gas, nuclear, co-generation, and renewable sectors.
Business Unit Overview Aecon Utilities is Ontario's premier utility contractor, averaging more than 1000 skilled trades people, project managers and clerical staff. Our respected personnel are well equipped with more than 1500 major pieces of equipment, including one of the largest directional drilling fleets in Ontario.
Division Energy
Business Unit Utilities
Province/State Ontario [ON]
City Sudbury
Title Project Administrator
Position Overview    
Reporting to the Project Manager, the Project Administrator will be responsible for accurately estimating the cost of labour, equipment and materials for the supply and installation of underground utilities within new development projects. Also, coordinating related contract administration, procurement and invoicing functions for awarded projects.
Key Responsibilities


  • Provides Project Manager with data and project analysis
  • Supports project Superintendent and Foremen in management of projects and crews
  • Tracks productivity, costs and progress on projects
  • Performs quantity take-off from construction drawings
  • Responsible for planning, scheduling and coordinating work for crews
  • Liaises with, and inform Enbridge/Union Gas on project schedule
  • Distributes administrative documentation appropriately upon award of project
  • Monitors and provides job cost reports to management on active projects
  • Creates and submits progress and final invoicing to accounts receivable
  • Coordinates the preparation and submission of as-built drawings
  • Provides data and input for month-end reconciliations
  • Communicates with customer technical support departments
  • Provides technical support to field staff
  • Maintains files and correspondence on active and completed project
  • Supports document control in functions such as organization and filing
  • Tracks and organizes safety training
  • Offers administrative support in time entry and SAP functions (i.e. receiving, BI reporting, etc.)
  • Performs other duties and responsibilities as required
Required Knowledge & Skills



  • Graduate from the Mechanical/ Civil Engineering/ Technologist / Construction Management programs
  • Minimum of 1 year of experience in the construction industry in a similar role
  • Experience in the utility industry is a strong asset
  • Ability to validate and understand utility locate documents
  • Bilingualism in French and English is an asset
  • Capable of reading and understanding construction drawings and documents
  • Sound computer skills – MS Excel, MS Word, MS Project
  • Strong communication skills – oral and written
  • Self motivated with good organizational skills
  • Ability to work accurately under pressure
  • Strong attention to detail
  • Adaptable to flexible work schedule when required to meet deadlines
  • Ability to work with others as a team
  • Valid driver’s license and access to reliable transportation
  • Willing to travel in eastern Ontario as required
Employment Status Contract
Date Req Created 4/11/2018
Job ID 4888
Compensation & Benefits Overview Aecon offers the opportunity to work on challenging, high profile projects and provides competitive compensation and benefits.
Equity Statement  
Aecon is an equal opportunity employer.
Aecon accommodates. Upon request, Aecon accommodates candidates with disabilities throughout the hiring process.

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