Legal Secretary II - FOIPP/Legal Assistant

Edmonton Meadows, ALBERTA | 3 months

Job Summary

Edmonton Meadows
City of Edmonton

Job Description

Legal Secretary II - FOIPP/Legal Assistant  
Job Number
: 34120 

The Edmonton Police Service is seeking a self-motivated individual to perform complex and diverse administrative and legal secretarial duties for the Freedom of Information and Protection of Privacy (FOIPP) Unit and Legal Advisors' Section. The responsibilities of this position include:
• Providing general office and reception services, including responding to public inquiries regarding access to information, scheduling appointments and meetings, ordering office supplies, maintaining a diary date system, answering telephones and greeting visitors.
• Developing and maintaining various FOIPP Unit records, schedules, charts, and databases.
• Composing, preparing, typing and collating a variety of correspondence, agreements, documents and materials.
• Performing a preliminary review of documents to provide background and support information.
• Assisting with the monitoring of formal FOIPP requests.
• Maintaining the library including all subscriptions, books, CD ROMs, publications, and legal amendments.
• Determining the need and ensuring the retention of various police files, tapes and audio or video recordings involving high profile incidents.
• Assisting FOIPP disclosure analysts/Legal Advisors Section as required to relieve them of routine tasks.
• Handling FOIPP Unit finances and associated paperwork.
• Performing other duties as required.



• Completion of the twelfth (12th) school grade including business subjects and successful completion of the Legal Secretarial program from an approved business school/college and three (3) years experience in legal secretarial work.
• An additional two (2) years of legal secretary/FOIPP experience are required in lieu of completion of the Legal Secretarial program.
• Proficiency in Microsoft Word and Excel. Experience with PowerPoint an asset.

• Excellent verbal and written communication skills.
• Ability to maintain effective working relationships.
• Ability to function effectively under the pressure of a fast-paced work environment with changing priorities.
• Ability to work with a high degree of independence, accuracy, confidentiality, and professionalism.
• Applicants may be tested.
Hours of Work:
33.75 hours per week, Monday - Friday. Hours of work may be subject to the terms and conditions of a variable hours of work program.
Salary Range:
21M, Salary Grade: 012, $26.92 - $33.76 (Hourly), $1,817.60 - $2,279.10 (Bi-Weekly), $47,440.40 - $59,485.49 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.
• Civic Service Union 52 members are asked to send a copy of their application to the union office.
• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.
The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the Provinces. Applicants may obtain information regarding recognition of extra provincial credentials at
HR Consultant: DZ 

Classification Title: Legal Secretary II
Posting Date
: Sep 19, 2018
Closing Date
: Sep 26, 2018 11:59:00 (MST)
Number of Openings (up to)
: 1 - Permanent Full-time
Union : CSU 52
: Legal Services & Risk Managment Branch
Work Location(s)
Police Headquarters, 9620 - 103A Ave  
  T5H 0H7

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