Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.
The intent of the Graduate Pathways to Success (GPS) program is to support graduate students in their development of the competencies and skills needed to thrive as professionals and to make meaningful contributions to society. GPS includes in person workshops and online webinars on a wide range of topics including proactive professional planning, applying for scholarships and awards, developing professional working relationships, time and self-management, team management, financial management, project management, statistics, communication and presentation skills, conflict resolution, and navigating difficult conversations. Included also in the GPS program is a web based Graduate Game Plan to assist graduate students with planning their graduate careers as well as the annual Three Minute Thesis competition. Initiatives beyond the above may be developed, depending on resources, need, and opportunity. The GPS Manager is key in the provision and promotion of program workshops and will often offer programs in conjunction with various stakeholders across campus, including, the Centre for Student Involvement and Careers, the Centre for Writing and Scholarly Communication, the Centre for Teaching, Learning and Technology, the Koerner Library Research Commons and the Graduate Student Society. Responsibilities also include evaluating and reporting back on the initiatives. The Manager of the GPS will manage these projects with these outcomes in mind: 1. Provision of centrally provided graduate student professional development opportunities which are of high quality and appropriate and responsive to the needs of graduate students both during their student careers and after. 2. Clear assessment and the impact and value of the Graduate Pathways to Success programming toward the educational mission of Graduate and Postdoctoral Studies and UBC. The GPS Manager is a key member of the new graduate student orientation organizing committee which conducts orientation sessions for new graduate students in August and January as well as the pre-arrival webinars supporting both of these events which take place year round.
Reports to the Director of Graduate Student Professional Development, Graduate and Postdoctoral Studies. Works closely with the GPS Assistant, the Communications & Business Initiatives Coordinator, as well as representatives from the Graduate Student Society, International Student Development, and other various units across campus with similar aims.
Professional Development Workshops and On-line Webinars 50% - Ensures the goals and objectives for the GPS program are being met - Responsible for implementation, and ongoing evaluation of all professional development training modules for graduate students, ensuring that timeliness of program content, deadlines, capacity and mode of delivery are optimal - Identifies and retains facilitators or speakers, and works to ensure they use approaches that are in line with GPS philosophy. - Negotiates contracts for services with workshop facilitators (within established budget guidelines). - Reviews workshop and on-line materials for editorial content and controls editorial flow and production. - Works with facilitators to ensure all needs are met for a successful workshop. - Oversees the work of the Program Assistant to ensure that all arrangements for rooms, A/V, catering and workshop materials have been made - Surveys workshop attendees and on-line participants for satisfaction, keeps statistics on attendance and satisfaction by graduate program; relates information back to graduate programs annually. Three Minute Thesis Competition 10% - Responsible for promotion of the Three Minute Thesis Competition, including working with departments and faculties to host event heats within their units - Fundraises to help ensure some cost recovery for the event - Provides all material and operational advice on departmental heats - Recruits adjudicators, session hosts, event volunteers and maintains correspondence with presenters - Develops and delivers workshops and webinars leading up to the event to assist participants in preparing their presentations - Provides all presenters with personal feedback as a means to improve their presentation skills - Broadening the exposure of graduate students by providing external speaking opportunities - Responsible for all pre and post event promotion and media content New Graduate Student Orientation 10% - Participates on the orientation planning committee to help oversee coordination of all activities for new graduate student orientation in late August, early September. This includes regular planning meetings with the Graduate Student Society and International Student Development as well as staff at the Chan Centre Auditorium. - Oversees organization of a smaller January welcome event - Ensures the orientation.grad.ubc.ca website is current Creating and Researching Professional Development Resources 5% - Assists the Director of Graduate Student Professional Development with website updates, including the Graduate Game Plan,community.grad.ubc.ca-and helps to ensure content is user friendly, up-to-date and current, and houses all resources. UBC Community Engagement 10% - Working closely with the Director of Graduate Student Professional Development, liaises with key campus service providers to ensure workshops and services are meeting the needs of the graduate student community; helps to promote the graduate-student activities of these units Administration 10% - Manages the GPS annual budget, ensuring cost recoveries (e.g., registration fees) meet planned budget expectations. Consults with the Director of Graduate Student Professional Development and Finance Manager, Office of the Vice-President, Academic when necessary. Other duties as assigned commensurate with the skills and experience required in the position 5%
Reports directly to the Director, Graduate and Postdoctoral Studies (G+PS). This incumbent is expected to work independently and in consultation with others named in the working relationships section. They set their own objectives, targets, and deadlines, and develop strategies to meet those within the parameters of the initiative as established by the G+PS leadership team and the Professional Development Advisory Committee. The incumbent is held accountable for appropriateness of objectives, targets and deadlines, and effectiveness of strategies.
Supervises the day-to-day work of the GPS Program Assistant and any Work Learn students hired. Functional guidance provided to workshop facilitators, speakers, consultants, and any other professionals providing service to the GPS, such as a communication or design professionals.
Consequence of Error/Judgement
Highest degree of judgment and initiative required. The quality, ethics, integrity, and accuracy of the workshops and materials produced by this position are critical to Graduate and Postdoctoral Studies. Inappropriate or inaccurate statements may seriously affect the image and reputation of individuals, the Faculty and of the University as a whole. Inappropriate, ineffectual or poor messaging in communications content could result in loss of students, low recruitment, or negative perception of the GPS program. Additionally any errors and/or omissions in judgment could seriously undermine the roles, responsibilities and effectiveness of The Dean and Vice-Provost and/or Graduate and Postdoctoral Studies.
Undergraduate degree in a relevant discipline. Graduate degree preferred. Minimum of one to two years of related experience or the equivalent combination of education and experience. - A minimum of two years' experience in educational program development and delivery; including assessment and evaluation, or coaching and professional development. - Experience in public relations, journalism or marketing an asset. - Experience in both qualitative and quantitative research methodologies an asset. - Experience designing, implementing, and evaluating leadership and professional development workshops. - Experience with online learning programs. - Exceptional ability to engage and build rapport with a diverse community. Proven and comprehensive program development and management ability. Effective oral and written communication, presentation, interpersonal, problem solving and organization skills. Superior communication skills. Ability to adapt writing styles for various purposes and audiences. Must have the ability to speak before large and small groups and conduct workshops; expertise in facilitation. Proven skills in program development and evaluation. Familiarity with needs and attitudes of graduate students, faculty, employers and career development professionals. The ideal candidate possesses an understanding and/or interest in University culture and an understanding of the nature of graduate level research and training. Knowledge of current issues concerning graduate education and a balance of creative, technical, analytical and social/interpersonal skills. Knowledge of the work world and graduate student responsibilities is essential. Must have general knowledge of the principles, practices and trends of the Career Development Field. General knowledge of resources and ability to obtain information on career trends and job openings is required. Demonstrated capacity for innovation, idea generation, research, analysis, strategic thinking, budget and project management. Ability to work well with others, demonstrated effective intercultural communication skills, and the ability to deal professionally and diplomatically with faculty, staff, students and the general public. Ability to adjust to change and work in team environments. A self-starter who can work independently. Must be highly organized with ability to prioritize assignments. Proven multi-tasking skills, including ability to work effectively under pressure, handle heavy volumes, and meet demanding deadlines. Strong attention to detail necessary. Demonstrated working knowledge of publishing, website development, and communications product development. Demonstrated design experience in print and web or the ability to manage a communication/marketing plan for the program. Computer Skills: Word, Excel, PowerPoint, Access, Internet Research, Email (Outlook). Other Computer Skills that would be an asset: SPSS, HTML, Assorted Design & Layout Programs.
. Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.