Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.
This position is responsible for providing expert consultation to departments and Faculties regarding the development and proposal of all new graduate-level curricula, including research degree programs, professional degree programs, graduate certificate programs and graduate courses, and ensuring that all such proposals are well-developed, in compliance with UBC and Ministry of Advanced Education requirements, and complete before being submitted to the Graduate New Programs and Curriculum Committee / Senate Sub-Committee on Graduate Curriculum. Monitors proposals in their passage from the Graduate New Programs and Curriculum Committee / Senate Sub-Committee on Graduate Curriculum to the UBC Senate and to the Ministry of Advanced Education. After approval, consults with proponents in planning initial deployment of new programs, and guides them on proposed management. Consults with Faculties and departments on proposed new programs; advises on program structures and whether they can be managed with UBC systems. The Graduate Curriculum Coordinator and the Associate Director, Student Academic Services, are jointly responsible for the content of the UBC Calendar for graduate degrees, including admission and degree requirements.
Is the primary contact for departments, Faculties, the Senate Office, Enrolment Services, and the Provost's Office on all aspects of UBC-wide graduate curricula, from initiation to implementation. The Graduate Curriculum Coordinator works closely with the Chair of the Graduate New Programs and Curriculum Committee / Senate Sub-Committee on Graduate Curriculum. Works with the Associate Director, Student Academic Services to ensure programs comply with UBC policy, and with other staff at G+PS to ensure program structure can be managed with current UBC systems.
Manages the administration of the curriculum review process for all graduate curriculum at UBC. Independently advises and guides faculty on curriculum development, proposal, and review from conception and initiation to submission for Senate approval, to ensure that all steps are followed and the impact of structural decisions are considered. This includes consultation re: proposed new programs, new courses, course changes, and Calendar entries. Handles proposals for an average of seven new graduate programs a year, including complex proposals for new professional programs with novel and unique program structures, durations, and requirements. Also manages many new course proposals for both new and existing programs. Ensures that all aspects of new program and new course development are fully considered and addressed, including program descriptions, course syllabi, grading systems, Calendar entries, consultations, and all other documentation required for curriculum proposals. Works closely with the Provost's Office and the Senate Office at all stages of new program development and approval and coordinates communication between these offices, the New Programs and Curriculum Committee, and the curriculum proponents. Ensures that required information is distributed appropriately to Enrolment Services and G+PS internal communications staff and monitors final implementation of proposals. Draws on extensive knowledge of UBC systems in order to advise proponents on the capabilities of student and course management systems to ensure that proposed new programs and courses can be managed within the existing structures. Alerts Faculties to potential problems with proposed organization of new programs and advises re. possible solutions. Ensures that changes in requirements from the Ministry of Advanced Education are promptly communicated to proponents so that proposals comply with the most recent directives from the Ministry. Uses wide knowledge of academic disciplines and interdisciplinary overlap in order to advise Faculties on needed consultations with other UBC units, to avoid program/course duplication. Edits proposals for clarity and compliance with UBC and Ministry of Advanced Education policies. Directs and advises proponents on needed changes prior to review by the Graduate New Programs and Curriculum Committee / Senate Sub-Committee on Graduate Curriculum. Contributes to Committee decisions on proposals; clarifies elements of proposals and informs Committee on viability within current UBC systems. After review by the Graduate New Programs and Curriculum Committee / Senate Sub-Committee on Graduate Curriculum, communicates directly with proponents on recommendations and decisions reached by the Graduate New Programs and Curriculum Committee / Senate Sub-Committee on Graduate Curriculum, including explanations of the reasons for decisions and recommended revisions. Directs proponents' implementation of Committee requirements and recommendations by sending out formal memos describing needed changes, and working with proponents by phone and email to assist them in making the changes. With the Chair of the Committee, reviews revised proposals on behalf of the Committee to ensure that revisions match the Committee's expectations. Manages an extensive Access database and archive of all submissions to the Graduate New Programs and Curriculum Committee / Senate Sub-Committee on Graduate Curriculum, tracks status of proposals from initiation to final approval and implementation and updates the Curriculum Committee website as necessary. Provides statistics about curriculum programs to the Dean of the Faculty of Graduate and Postdoctoral Studies and other offices for information and future planning purposes. With the Associate Director, Student Academic Services facilitates implementation of new programs by ensuring that appropriate systems personnel are notified (Enrolment Services for SISC and UBC IT for eVision, the graduate application system). Monitors and coordinates process to ensure that all aspects related to technical implementation are carried out in a timely manner, and ensures that Faculties and departments are kept informed about progress. Ensures that necessary information for implementation is readily available and accessible. Connects with the Communications & Strategic Initiatives team to initiate communication and recruitment initiatives for new programs. Identifies and flags historical programs that require attention regarding their setup in UBC systems and how it might affect workflows, reporting or similar. Connects as necessary with programs to propose solutions. Contributes to strategic collaboration with the Provost's Office, the Senate Secretariat, the Senate Curriculum Committee, and Enrolment Services on the streamlining of curriculum processes and the development of materials to support these processes. Performs other related duties commensurate with skills and experience as needed.
Reports to the Associate Director, Student Academic Services. Collaborates with the Chair of the Graduate New Programs and Curriculum Committee / Senate Sub-Committee on Graduate Curriculum. Works autonomously under general direction. Consults with the Associate Director and Committee Chair regarding new or complex problems.
This position does not directly supervise staff, but provides direction and training to staff and faculty across UBC in matters relating to curriculum development.
Consequence of Error/Judgement
Guides and consults with faculty members on major decisions relating to curriculum development and provides advice, instruction, and information on all aspects. Incorrect information or advice could lead to delays in the curriculum approval process caused by rejection of proposals, and consequent delays in launching new courses and programs. Such delays could negatively affect the reputation of the University and its graduate programs, and affect the financial situation of departments and Faculties. Additionally, any errors and/or omissions in judgment could undermine the roles, responsibilities and effectiveness of the Faculty of Graduate and Postdoctoral Studies. Failure to identify areas where systems are not able to support program structures can lead to ongoing complex administrative problems for students, programs, Financial Services, and UBC.
Undergraduate degree in a relevant discipline. Minimum of four years experience or the equivalent combination of education and experience. Extensive knowledge of higher education and university practices preferred. A thorough knowledge of the organization, programs, policies and procedures of UBC relating to graduate programs both inside and outside the Faculty of Graduate and Postdoctoral Studies, as well as knowledge of UBC Curriculum procedures from initial planning and development through to Senate and Ministry of Advanced Education approval are a strong asset. Extensive knowledge of UBC systems for set up and management of new programs, demonstrated ability to review and revise proposals so they are ready for academic review, and experience working with faculty members and Deans outside own unit are highly valuable. Excellent oral and written communication skills, including the ability to communicate with tact and discretion and to convey complex information clearly and accurately. Ability to set own schedule according to demand and priority, and to plan meetings outside own unit independently and without ongoing direction. Ability to deal effectively with senior administrators and UBC faculty members, who have significant investment in program development. High degree of initiative and integrity required in dealing with confidential information. Extensive experience and knowledge of word processing, spreadsheet, database, e-mail software and Internet navigation, particularly Microsoft Access. Excellent prioritization skills under high pressure and volume to meet deadlines and establish service delivery timelines. Excellent decision-making skills. Ability to function both independently and in a team environment.
. Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.