Executive Assistant

Northern British Columbia Fort Nelson, BRITISH COLUMBIA | 3 months
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Job Description


Executive Assistant-R_017958



Description

 

Compiles administrative information by researching sources, collecting and interpreting data, entering data, designing new formats for department use, and maintaining database information. Improves administrative job knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices.

Maintains office operations by assigning priorities, delegating tasks to clerical staff, following up on results, establishing office supply inventory levels, troubleshooting equipment malfunctions, and evaluating new systems and equipment. Maintains continuity of administrative work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.

Manages calendar, schedules meeting, resolves scheduling conflicts, organizes department social functions, and arranges travel for the department to optimize work performance.

Provides training and assistance to other administrative staff in the department to ensure deadlines are met.

Creates and provides peer review of documents to ensure all documents produced adhere to established standards and to ensure quality control of final product.

Maintains department information by developing filing systems and procedures, and updates and purges files.

Handles higher level internal and external inquiries to support high level of customer satisfaction and communication. Compiles administrative information by researching sources; collecting and interpreting data; entering data; formatting and designing new formats for department use; maintaining database information.

Undertakes general administrative duties with specific projects as required. Maintains office operations by assigning priorities; delegating tasks to clerical staff; following-up on results; establishing office supply inventory levels; troubleshooting equipment malfunctions; evaluating new systems and equipment.




Qualifications

 

  • 5 years + experience in a similar role either as an Office Manager/ Coordinator, Executive Assistant, Team Administrative Assistant
  • Strong business / finance understanding
  • Strong MS Office skills
  • Experience with travel booking and expense reporting
  • Experience supporting a team
  • Requires someone who is proactive, independent and with the tenacity to follow through.


Job
 Office & Business Administration Services
Primary Location
Canada-British Columbia-Vancouver
Schedule
 F - Full Time


Marsh & McLennan Companies and its Affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

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