Assistante Administrative/Administrative Assistant

Montreal East, QUEBEC | 9 days

Job Summary

Montreal East
Intertek

$69,280 Average salary of similar jobs | Check Salary...

Job Description


Job Description


DESCRIPTION GÉNÉRALE DES RESPONSABILITÉS/span>

Par délégation du Directeur des services administratifs ou du Directeur de la
succursale, l'adjoint administratif est chargé de fournir un soutien
administratif efficace et compétent à la succursale d'une manière sûre, légale
et éthique, contribuant ainsi à assurer que les services de la succursale aux
clients sont toujours de grande qualité.


FONCTIONS /span>


  • Rédiger, réviser et mettre en page divers documents et rapports
    (excel / word)/li>

  • Facturation (réviser les heures de travail, les dépenses et tous
    autres frais reliés aux services exécutés). /li>

  • Préparer et envois massifs par courriel (rapports / factures /
    communications)/li>

  • Créer divers documents informatiques pour la direction et
    l’administration/li>

  • Création et suivi des bons de commande/li>

  • Assister à codifier les factures reçues et effectuer la saisie de
    celles-ci dans le logiciel comptable/li>

  • Traiter et mettre à jour la base de données /li>

  • Remplacer à la réception de façon occasionnelle/li>

  • Effectuer des photocopies et faire de la gestion de dossiers/li>

  • Effectuer toute autre tâche connexe/li>


SURVEILLANCE EXERCÉE/span>

L'adjoint administratif n’assume aucune responsabilité à l’égard du personnel.

SURVEILLANCE REÇUE

L'adjoint administratif relève du directeur des services administratifs où un
tel poste existe. Si ce poste n’existe pas, l'adjoint administratif relèvera du
directeur de succursale.


QUALIFICATIONS/span>


  • Maîtrise de la suite MS Office exemple Word, Excel et Outlook à un
    niveau avancé/li>

  • Expérience pertinente en administration  /li>

  • Bilinguisme parlé et écrit /li>

  • Souci du détail, sens de l'organisation et bonne gestion des
    priorités /li>

______________________________________________________________________________

1.      General Description of Responsibilities

  • By delegation from the Branch Manager, the Administrative Assistant has responsibility for providing effective and competent office support to the Branch in a safe, legal, and ethical manner.

2.      Specific Responsibilities

  • Listed examples are illustrative and representative of the tasks required of this position and are not intended to be complete or exclusive.
  • Coordinating specific administrative programs as assigned
  • Performing typing duties utilizing Microsoft Office software and analyzing the data that is produced
  • Assisting with forecasting and month end reports
  • Assisting with budget preparation
  • Assisting with expense report preparation
  • Assisting with invoice coding and approval
  • Assisting with travel arrangements
  • Performing general faxing, copying, mailing, etc.
  • Setting up conference room(s) for visitors and in-house meetings
  • Maintaining an adequate stock of general office supplies
  • Ensuring that general office equipment is functioning in satisfactory condition
  • Ensuring that project files are maintained appropriately
  • Assuming the role of “lead worker” in an assigned area and coordinating the daily workflow in that area
  • Assisting with the training and development of other staff members
  • Typing and distributing various meeting minutes
  • Assisting with basic shipping and receiving functions as required
  • Performing standard receptionist duties as required
  • Maintaining a high level of confidentiality and using discretion when necessary
  • Participating in the development and implementation of business goals and objectives
  • Performing other work as required
  • Carrying out all responsibilities in a supportive manner with total adherence to: The Company’s Health, Safety and Environmental Policies and Procedures, Quality Management System, Compliance and Ethics Policies, Vision, Mission and Strategy, and exercises good judgment, common sense, and diplomacy.

3.      Supervision Exercised

  • The Administrative Assistant normally has no personnel responsibility or authority.

4.      Supervision Received

  • The Administrative Assistant reports to the Branch Manager.

5.      Education and Experience Requirements

•        High school diploma orequivalent

•        4-6 years directly relatedexperience

6.       CoreCompetencies

  • Excellent customer service skills
  • Excellent communication skills in both verbal and written format
  • Excellent organization and time management skills
  • Effective business writing and composition skills with a good command of the English language
  • Ability to analyze and solve problems
  • Ability to work independently in a fast-paced, multi-tasking environment
  • Ability to pay attention to detail
  • Ability to type quickly and accurately
  • Microsoft Office software expertise

/div>


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