Administrative Assistant 4-MON15301
At Bombardier, our employees work together to evolve mobility worldwide - one good idea at a time. If you have a good idea, we’ll provide the environment where it will thrive and grow into a great product or customer experience. Your ideas are our fuel.
In your role, you will:
- Maintain confidential files and folders.
- Act as a liaison between upper management, management, employees, and external stakeholders.
- Produce letters, documents, presentations, reports and graphics that require an extended knowledge of several office software.
- Compile and update data for various reports on the department activities.
- Manage calendars and organize and hold cross functional meetings to review progress on various projects.
- Follow up with team members or external suppliers on committed deliverables status.
- Highlight and report to management any potential gap or issue arising from project reviews and facilitate the identification of a solution.
- Track budget spend.
- Recommend process improvements.
- Ensure that the files are up to date, verify and approve the current service expenses and update financial documents. See that requirements and internal guidelines are respected.
- See to the filing system and document management.
- Ensure follow up on activities and files of his/her supervisor.
- Coordinate meetings, appointments, travel reservations and organize business trips.
- Filter in mail box, and follow-up on actions
- Filter incoming calls and follow up on various information requests pertaining to the department.
- Transfer incoming calls to the proper employee.
As our ideal candidate,
- You hold a College Diploma in office management or the equivalent.
- You have more than 5 years of relevant experience or equivalent combination of education and experience.
- You have extended knowledge of computer applications, word processing, spreadsheet, database, and presentation software.
- You are bilingual, English and French, spoken and written (perfect command of terminology, syntax, grammar and punctuation).
- You are articulate and able to present in front of groups.
Bombardier is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.
Whether your candidacy is moving on to the next step of the hiring process or not, we will keep you informed by email or by phone. Join us at careers.bombardier.com
Your ideas move people.
Job: Secretaries & Administrative Assistants
Primary Location: CA-QC-Montreal Dorval
Employee Status: Regular
Job Posting: 17.04.2018, 12:12:34 PM
02.05.2018, 3:59:00 AM
Job Segment: Aerospace, Secretary, Office Manager, Administrative Assistant, Database, Aviation, Administrative, Technology
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