Administrative Assistant / Receptionist

Permanent | Greater Sudbury Garson, ONTARIO | 9 months
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Job Summary


Job Description

Wood Environment & Infrastructure Solutions has an opportunity for Administrative Assistant / Receptionist for an 18 month contract to support our engineering consulting team in Sudbury (Lively) Ontario. A great opportunity for recent graduate interested in a career in administration. Our ideal candidate has a commitment to quality and friendly customer service skills.


Key Responsibilities


  • Responsible for answering multiple phone lines, transferring phone calls, greeting visitors, distributing mail, FedEx, UPS, etc. shipping, contacting vendors, etc.

  • Will interact with employees in Sudbury and other Eastern Canada offices, clients, subcontractors, vendors, etc.

  • Will schedule conference rooms, order food for office meetings and setup and break down for meetings

  • Perform word processing tasks using Microsoft Office to format reports and proposals (advanced Word, Excel, PowerPoint), and Adobe programs

  • General accounting: general accounting (accounts payable – enter invoices, respond to client inquiries, ensure all invoices on statements entered), enter expense reports & travel arrangements for staff

  • Will maintain inventory of office supplies

  • Will order office supplies and ensure that supplies are adequate and that equipment is in proper working order

  • Arrange travel, vehicle bookings, and vehicle fleet management, as needed

  • Other responsibilities may include copying, report collating, binding and filing, stocking printers and assist with organization and cleanliness of the office

  • Handle sensitive and confidential matters related to daily activities of the unit

  • Researches and resolves routine problems

  • High School Diploma or equivalent

  • Preferably up to 3 years’ general office or receptionist experience working in a fast-paced, multitasking environment

  • Organized self-starter, detail oriented, proactive individual who takes ownership of a project

  • Friendly customer service skills and professional demeanor with co-workers, visitors, clients and vendors

  • Excellent verbal, written and interpersonal communications skills

  • Demonstrated ability to work in team situations with multiple priorities

  • Ability to handle confidential and sensitive information in an appropriate manner

  • Proficiency in Microsoft Word, Outlook and Excel required; Proficiency in PowerPoint is preferred but not required

  • Ability to operate basic office equipment

  • Able to lift 30 lbs. without painful stress or injury

  • Able to sit for long periods of time without painful stress or injury

  • Previous experience working at an engineering, construction or architectural firm a plus

  • Must be able to work 8-5 Monday – Friday and be punctual and dependable

Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of around $10 billion.  We provide performance driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in.

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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